Mail Merge Word 2003 - Step 6: Preview your results and complete the merge
This page will show you what your finished products will look like. Be sure to scroll through a few to see what they’re like.
This is important because sometimes longer fields can spread over into a new line and this can distort your formatting.
Once you’re satisfied with the preview results click;
Next: Complete the merge
If you are doing letters the next screen will have a Print... option. Click on print and your regular printing options will appear and you can print your personalized letters.
If you are sending emails you just need to click on Electronic Mail... Make sure you enter in a good subject line and select your email field next to the To: command.
Click OK and your emails will start transferring into your Outlook Outbox and begin sending.
Mail Merge Word 2007 - Video Guide.
This video is done in Word 2007, but the process is the same for 2003.
Note: Before you do your mail merge I highly suggest downloading a free trial version of the Mail Merge Toolkit from Mapilab here’s the link. Go to the Download Demo tab in the bottom right-hand corner.
If you have the Mail Merge Toolkit Software you will get the additional options of inserting specified Cc:, Bcc: fields as well as the ability to insert ANY of your database fields into the Subject line! - This is a big DEAL, especially if you are using Mail Merge as a marketing tool.
A personalized subject line will give you a massive increase in the amount of emails that get opened and read.
You also have the ability to attach files with the Mail Merge Toolkit (handy for newsletters and the like).
Really a no-brainer...
Important Information for Mail Merge Emails!